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Chapter House Choir Privacy Policy
The Chapter House Choir is a secular choir, based in York, and is registered with the Charity Commission (registration number 511629). The Chapter House Choir also runs a Youth Choir for young people aged 14-19 years old. Both choirs give performances and run workshops, some of which are advertised to the public.

Both choirs promote their concerts and workshops, and the adult choir holds a mailing list of people who wish to hear about concerts and other events, one for Patrons of the choir, and a mailing list of members. However these lists are visible only to data administrators of the site, who are members of the Committee or are Choir Librarians.

For the purposes of the General Data Protection Regulation (GDPR), the Chapter House Choir is the data controller and is registered with the Information Commissioner’s Office which oversees and monitors the implementation of the GDPR. The Choir’s Data Protection Officer is Sarah Hewlett. Choir Trustees and those authorised by them may process and store data on the Choir’s behalf.

This policy was last updated on 16^th December 2025, and approved by the Chapter House Choir Committee.

What data does the Chapter House Choir collect and what is it used for?
Chapter House Choir collects data from individuals to help plan, organise and run the day-to-day operations of the group and to promote and market the group’s activities (e.g. marketing mailing lists and photography/video capture).  It also ensures that we comply with current legal/financial responsibilities including accounting requirements of the Charity Commission

1. Adult Members: for administering membership and communication within the choir
When you join Chapter House Choir as a member (singer), or during your membership with us, we may need to collect some of the following information on you:

• Name
• Email address
• Phone number
• Address         
• Emergency contact details
• Photos/video footage
• Car registration details

• Member’s name
• Contact email address
• Phone number
• School attended
• Doctor details
• Contact details (name, address, Email, phone number) of the person responsible  (parent/guardian)

• The right to be informed about what data we are collecting on you and how we will use it
• The right of access - you can ask to see the data we hold on you
• The right to rectification - you can ask that we update or correct your data
• The right to object - you can ask that we stop using your data for a particular purpose
• The right to erasure - you can ask us to delete the data we hold on you
• The right to restrict processing - you can ask that we temporarily stop using your data while the reason for its use or its accuracy are investigated
• Though unlikely to apply to the data we hold and process on you, you also have rights related to portability and automated decision making (including profiling)

• Cookie settings in Internet Explorer
• Cookie settings in Firefox
• Cookie settings in Chrome
• Cookie settings in Safari

Please note: switching off cookies may prevent some aspects of our website from working fully (e.g. you may not be able to access our members area).
 
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